Department Bylaws

Here is a link to the latest version of the department bylaws.

Department Travel Policies

Here is a helpful travel guide aimed at helping EES department members navigate basic travel and reimbursement requirements at MSU. Note that specific research groups and organizations within MSU may have additional policies and requirements, so one should also request information from one's supervisor or advisor.

Please remember that all travel must be pre-approved—an approved travel request is required before your trip begins. Traveling without prior approval may make you ineligible for reimbursement, so be sure to get that submitted ahead of time. Here is how to add a Travel Request in Concur, if you'd like to do it yourself, otherwise the office staff can do it for you.

Here is a EES Basic Travel Expense Checklist outlining what to include when emailing the office for travel expense processing. It covers the most commonly needed information to help avoid delays. As always, stop in and see the EES office staff for any travel questions. Mr. Zhang will be handling most of the travel processing, but both Ms. Pickens and Ms. Canen are happy to help if you have questions or need support.

It is helpful and necessary to add all the office staff (Jiabao Zhang, Rachel Pickens, and Windie Canen) as delegates in Concur. This allows us to assist you with creating travel requests, expense reports, and making any needed adjustments to help keep things moving quickly. Here are step-by-step instructions on how to add Delegate in Concur.

Department Field Site Safety Policies

The Department has developed policies regarding safety in the field including both teaching and research field trips.

Field Emergency Contact, Medication, and Preferred Roommate Collection Form

Field Safety Guidelines

Site Safety Plan Form

Department Truck and University Vehicle Policies

EES has a department truck that is available for use. The truck has a shell for the bed, so it is ideal for carrying gear to and from the field. Please review the EES department’s truck policy. 

If the truck is returned after 5 pm, the truck clipboard and keys can be returned at the right hand side of the mailbox in 208 NS. There will be a key for this space (room and mailbox) attached to the truck key ring.

How to get MSU Driver Certification - This chart outlines which forms are required based on your specific driving needs. All forms are now digital.

Truck Auto Insurance Documentation

Instructions if the vehicle is involved in an automobile crash

University Large Purchase Request Policies

This form needs to be completed by the PI in order to make large purchases.